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• Attend Board Meetings and record minutes (Usually 4 per year) March AGM. March, July, November and January board meetings

• Prepare draft agenda for president’s approval

• Email agenda, financial statement and minutes prior to meeting (1-2 weeks)

• Bring copies of the above to the meeting (10)

• Pickup mail on regular basis from WDM.

• Present a Financial Statement for each meeting

• Deposit revenue into chequing account at Affinity Credit Union

• Pay bills as you receive them

• Prepare a Year End Financial and Investment Statement to be approved by Board prior to AGM

• Books need to be reviewed by outside agency

• On investments, renew at maturity or if Escalator you can renew for higher rate on anniversary date

• Submit an Annual Review to Information Services annually

• Submit form to Registered Charities Information Return annually

• Prepare and Submit GST online- Jan- June and July to December

• Update members data base – Ministry of Agriculture has a yearly updated list of farm organizations

• Prepare and email SAHF Membership Invoices and Non-Members Invitations. 

• Update and Post on the SAHF Website – www.sahf.ca Yvan Lebel will help

• Under Inductions – Inductees 1972-2025, update each year with new inductees and date of those who have passed

• Attend Standing Committee Meetings if required. If you don’t attend need to ask for submitted report to be kept on file.

• Collect new nominations (September 1st deadline), organize and present all nominations to Executive to review.

• After review (mid October )email all nominations to board of directors

• Your main contact is the president. Which everything needs to be cleared by him. Other board members requests for

   your assistance needs to be okay by president.

 

• Induction Ceremony Committee

o Review citations prepared by the Ministry of Ag

o Contact Fastprint – Sharon Hildebrand for printing

o Review pages from fastprint before printing

o Order book pages- for new inductees and 2nd page of book changes

each year with the names of members at the bottom of page

o Pamphlets need to be reviewed and then printed (250-300)

o Help organize new books

o Update Board of Directors Board

o Prepare, email and collect sponsorship fees for the Induction

Ceremony

o Contact Ag-Bio to print poster re Invitation Ceremony to be placed on website for registration and mail a copy

   to those without an email

• Update your contact list for email

 

For further information, contact Reed Andrew @ 306-536-7892